Student Athlete Handbook

    Section Ten: Financial Aid

    Athletic scholarships, the values of which are varying combinations of tuition, fees, room, board, and books are available to student-athletes who demonstrate outstanding athletic ability. These scholarships are granted for a period of one academic year (or for one semester in some cases) and may be upgraded, downgraded, continued, or discontinued in accordance with NCAA regulations after each year of participation. Student-athletes who receive athletic aid will be informed no later than July 1 of each year of the exact amount of aid they will be offered for the following year. Ms. Cheryl Bauersachs (Arena 126A) is the athletics financial aid officer. See Ms. Bauersachs if you have financial aid questions at any time.

    A student-athlete becomes ineligible for athletic aid under the following circumstances:

    • The student fails to maintain the grade point average (gpa) and satisfactory progress requirements of the University and/or the NCAA.

    • The student voluntarily ceases participation.

    • The student loses her/his amateur status.

    • The student is suspended from the program or University for disciplinary reasons.

    A scholarship athlete who fails to follow training regulations and/or who does not exhibit in practice an effort to improve her/his skills and level of performance may also be subject to downgrade or nonrenewal of aid based on athletic ability the following year.

    An athlete whose aid is downgraded or not renewed has an opportunity to appeal the decision. If the departmental appeals procedure described in this handbook does not result in satisfactory resolution, the student may then appeal to the University Financial Aid Advisory Committee which is chaired by the Director of the Financial Aid Office.

    Athletic Aid For Summer School And For Students Who Have Completed Athletic Eligibility

    Provision of this aid is totally at the discretion of each coach, subject to final approval by the athletic director or associate athletic director. Students must attend all classes and Study Table as required in order to qualify for athletic aid for summer school and for aid upon completion of their athletic eligibility.

    The following NCAA rules apply to summer aid:

    • Summer financial aid may be awarded only to attend SIUC's summer term.

    • The student-athlete must have been enrolled at SIUC for a minimum of one semester during the previous academic year.

    • A student-athlete may not receive athletically related financial aid to attend the SIUC summer session unless the student-athlete received such athletically related aid from SIUC during the student-athlete's previous semester.

    • Summer aid may be awarded only in proportion to the amount of the athletically related financial aid received during the student's previous academic year (i.e., someone who received 50 percent tuition in athletic aid is eligible for a maximum of 50 percent of summer school tuition).

    All academic cash awards received by a student-athlete are subject to NCAA regulations and must be approved by the athletic department before the athlete can receive the cash award.

    All student-athletes who receive room and board as part of their athletic scholarship must report the room and board portion of the scholarship as income for federal and state income tax.

    The Financial Aid Office processes many sources of financial aid in the form of grants, scholarships, student work, and loans. The basis for this aid is usually academic excellence and/or financial need. Student-athletes are also eligible for aid from any of these sources as long as the total dollar of their aid "package" does not exceed the maximum established by the NCAA. Students must complete a Free Application for Federal Student Aid Form each year in order to be eligible for on-campus employment and to determine eligibility for other types of aid. All athletes are encouraged to complete a Free Application for Federal Student Aid Form after January 1 of each year in order to maximize their individual aid package, and to determine whether they qualify for aid for which they are unaware.


    The NCAA has very specific regulations about which student-athletes may work and about how much they may earn during the academic year.

    Any student-athlete who plans to work on or off campus during the academic year must see Cheryl Bauersachs (arena 126a) before beginning employment to determine the exact amount which may be earned.

    Student-athletes who fail to comply will be declared immediately ineligible for competition and will be required to donate the exact amount of money earned through impermissible employment to a charity of the student's choice. Scholarship student-athletes will have their athletic aid reduced by the amount earned during the impermissible employment.

    In addition to an NCAA limit on how much money that a student-athlete may earn each semester, the NCAA has a limit on how much aid may be given in each sport. For example, if a sport is limited to 10 scholarships, and the coach has given 9.9 scholarships, a student-athlete on that team who earns $500.00 in unreported employment will cause the sport to exceed the limit. If a team exceeds the sport limit, the team would then be penalized by the loss of one or more scholarships in the following year.

    Before beginning employment, student-athletes who meet NCAA eligibility requirements for employment (have spent one academic year in residence at SIUC and are academically eligible to compete) and their employers must submit a signed written statement to Ms. Bauersachs which specifies:

    • The student-athlete has not been hired based on her/his athletics ability or the value that the student-athlete may have for the employer because of the athletics reputation or fame the student-athlete has achieved.

    • The student-athlete is to be compensated only for work actually performed; and

    • The student-athlete is to be compensated at a rate commensurate with the going rate in that locality for similar services.

    Student-athletes are not limited in the amount of money they may earn from employment during the summer and during official university vacation periods which include: Fall Recess; Thanksgiving; Semester Break; Spring Break; and all holidays published in the university catalogue.

    SIUC Nonresident Alien Tax Compliance Policy and Procedures

    The university must determine the U.S. tax residency status for all non-U.S. citizen payees. This determination requires that all international students receiving an athletic scholarship complete the following forms:

    • Alien Information Collection Form

    • Form 1001: Ownership, Exemption, or Reduced Rate Certificate

    • Form W-8: Certificate of Foreign Status

    • Form 8233: Exemption from Withholding

    Upon arrival on campus, each international student must attend a mandatory foreign student orientation when the aforementioned forms will be made available. A meeting with the SIUC Nonresident Alien Tax Specialist is also required.

    The end result of the above procedures is that:

    • Foreign students receiving on-campus room and board will have 14% of the room and board amount charged to their Bursar account.

    • Foreign students receiving off-campus room and board will have 14% of the monthly amount payable withheld from their monthly check.

    Book Policies

    Some student-athletes receive books as part of their athletic scholarship. If your scholarship includes books, the following policies apply:

    • Before classes begin, go to the Arena, Room 118, and present the official printout of your class schedule to the receptionist.

    • Returning student-athletes must have returned all books from the previous semester to the Student Center Bookstore before authorization is given for the current semester.

    • You will sign a book form at the Arena; the department makes a combined copy of the book form and class schedule, and you receive a copy to present with your class schedule at the Student Center Bookstore in order to obtain your books.

    • If you change your class schedule, you must bring a copy of your corrected schedule printout to the Arena and sign another book form. You must also return the book(s) from any dropped classes before you may receive books for added classes.

    • Some course materials are printed at local copying businesses. If you are required to purchase copies of materials at a local business, you must pay them for the materials, and you will then be reimbursed by the Student Center Bookstore upon presenting your class schedule and receipt from the copy shop.

    • NCAA rules require that student-athletes who receive books as part of their scholarship obtain books only for the courses in which they are enrolled and only for themselves through the athletic department.

    • Student-athletes must return all books by 4:00pm on Friday of exam week at the end of each semester. Failure to return all books immediately will prevent you from obtaining new books for the following semester, and you will also be charged the exact cost for all books you failed to return, including books that you lost or that were stolen during the semester. You will obtain new books when a) you have returned the books from the previous semester, or b) when you have paid for the books from the previous semester.


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