Section Five: Academics
I. NCAA AND SIUC REGULATIONS
Minimum academic standards are governed by NCAA regulations. In order to be eligible for practice and competition, each athlete must comply with many standards, among which are the following:
Individualized Learning Program (ILP) courses will not count towards full-time enrollment or satisfactory progress unless the student has obtained written approval from the Assistant Athletic Director for Student Services before enrolling in the course. NCAA rules prevent the athletic department from paying the program charge for ILP courses.
Internet courses taken at SIUC or at any other institution will not count toward NCAA athletic eligibility.
Successfully complete an average of at least 24 semester hours toward a degree by the beginning of the student's next competitive season. Student-athletes must successfully complete a minimum of 18 hours (75%) during the academic year. A student-athlete may earn no more than six hours of credit (25%) in summer sessions toward satisfactory progress requirements. Eligibility for all student-athletes is determined at the beginning of the Fall Semester each year, with some exceptions.
Declare a major in a four-year program by the beginning of your 5th semester in school. If you fail to declare a four-year major by the first day of class in your 5th semester, you are immediately ineligible for practice and competition. BEFORE DECLARING OR CHANGING A MAJOR, A STUDENT-ATHLETE IS REQUIRED TO MEET WITH AN ATHLETIC ACADEMIC COORDINATOR.
Successfully complete at least 24 hours toward your major each year once you have officially declared a major. A student-athlete who is entering her/his third year of collegiate enrollment must complete successfully at least 25 percent of the course requirements in the student's specific degree program. A student-athlete entering her/his fourth year must complete at least 50 percent, and a student-athlete entering her/his fifth year must complete at least 75 percent, of the course requirements in the student's specific degree program. Waivers may be granted by the NCAA based upon a student's overall academic record.
Maintain a minimum cumulative grade point average of at least 2.0 on a 4.0 scale, i.e., at least a "C" average.
An SIUC policy that is more strict than the NCAA regulations is that a student-athlete must earn a minimum fall term gpa of 1.00 and 6 hours passed OR earn at least a 2.0 cumulative gpa by the end of fall term in order to be eligible to compete for the subsequent spring semester.
A student-athlete may appeal this decision within 14 days of notification of the decision. The special appeals committee for this policy consists of the following: Athletic Director; Associate Athletic Director; Faculty Athletic Representative; an Academic Coordinator; Intercollegiate Athletic Advisory Committee Representative; and an SIUC staff member (e.g., teacher, trainer, counselor) chosen by the student-athlete.
When an athlete fails to meet the NCAA satisfactory progress and gpa regulations, he/she becomes ineligible for competition. Athletic financial assistance may also be terminated for failure to meet minimum academic standards.
Summer sessions may be used to "make up" deficiencies. If the deficiency occurs as a result of one's gpa, one must correct the deficiency at SIUC. If the deficiency occurs as a result of an insufficient number of credit hours, course work may be taken at any university, college, or community college, provided that the courses and number of hours needed are transferable to SIUC. For example, two hours of credit at some colleges are worth only one hour when transferred to SIUC. NCAA rules require you to obtain written approval from an academic coordinator before registering for summer courses; failure to obtain approval from an academic coordinator could result in your athletic ineligibility for the following academic year.
All SIUC academic policies are published in the SIUC Undergraduate Catalogue. Some of the policies of particular interest to student-athletes include the following:
Repeated Courses--A course repeated due to an unsatisfactory initial grade can be counted only once in meeting the NCAA satisfactory progress requirements and only after it has been successfully completed. A "repeat" is defined as the subsequent enrollment in a course for which an evaluative grade (A, B, C, D, F) has been awarded. Only courses taken Summer 1996, and beyond will be subject to this policy. The "Repeat" (graded A, B, C, D, or F) will replace in gpa calculations the most recent prior course enrollment for that course which has an evaluative grade of A, B, C, D, or F.
Incomplete Grades--If you receive an incomplete in a course, you must complete the course requirements and be sure that the grade change is processed immediately. You do not re-register for a course in which you received an incomplete.
An INC must be changed to a completed grade within a time period designated by the instructor but not to exceed one year from the close of the term in which the course was taken, or graduation, whichever occurs first. Failure to make-up an INC within the designated time period will result in a grade of F for that course.
WF Grades--A student who fails to attend class after the 10th week of the semester will receive a WF grade. If a student-athlete receives WF or some form of "Wxx" for all grades, the student will be declared ineligible for the entire semester. Thus, any athletic contests in which the student participated that semester will be forfeited.
Student-athletes who receive WF grades for the semester, and who as a result do not meet the 12-Hour Requirement at the end of the semester, may be eligible to participate between terms only if they have registered as a full-time student for the next regular semester (Fall or Spring).
PR Grades--In some courses, such as English 101, you must earn at least a "C" in the course in order for the course to count toward a degree. If you receive a PR grade, you must re-register for the course and successfully complete the course within one year. If you fail to re-take the course and earn a "C" in one year, the PR grade will be changed to an "F".
Credit for Varsity Sports--Academic credit may be earned for participation in intercollegiate athletics. Student-athletes may register for 2 hours of credit after they have used at least one season of eligibility (participated against outside competition) in a varsity sport. A student may earn this credit only one time during her/his undergraduate career. This is a pass/fail course. In order to receive credit, you must first obtain a closed class card from an academic coordinator (Arena 118). You cannot register or receive credit for varsity sports without the academic coordinator's signature.
Participation in Athletic Events which Conflict with Graduation Ceremonies-- Scholarship athletes have a legal obligation to participate in conference and NCAA events that conflict with graduation. A student-athlete who does not fulfill obligations of her/his scholarship award will no longer be considered in good standing with SIUC's athletic program. Consequently, the coach has the right to do the following:
The student-athlete should meet with an athletics academic coordinator during their first day on campus. This appointment should be made in advance by the appropriate coach. An appointment should also be made for international students who must complete CESL requirements.
The student-athlete should be officially admitted to SIUC prior to the beginning of classes. Student-athletes will not be admitted after the first week of classes.
The student-athlete's transfer evaluation(s) must be completed prior to the beginning of classes. Without this information, proper advisement cannot be given. The NCAA rules require a mid-year transfer to complete at least 12 progress hours (at least 9 during the spring semester) and achieve at least a 2.0 cumulative gpa by the beginning of the following fall semester to be certified eligible for competition.
II. POLICY FOR STUDENT-ATHLETE ABSENCES FROM CLASS AND EXAMS DUE TO ATHLETIC PRACTICES, COMPETITION, AND TRAVEL
Athletic contests should not be scheduled during the final examination period (one day prior to the first final examination until the completion of the final examination schedule) without prior written consent of the athletic director. Exceptions include contests scheduled by the conference which cannot be altered, conference championships, and NCAA championship competition. When such contests occur, student-athletes are required to meet with their instructors to request permission to take their exams at another time.
III. ACADEMIC OBJECTIVES FOR INTERCOLLEGIATE ATHLETICS
lV. ACADEMIC SERVICES IN INTERCOLLEGIATE ATHLETICS
STUDENT-ATHLETES MUST MEET WITH AN ACADEMIC COORDINATOR BEFORE ADDING OR DROPPING A COURSE AND BEFORE DECLARING OR CHANGING A MAJOR. All athletes are required to meet with an academic coordinator during Spring Semester to discuss progress toward a degree and to sign the Statement of Degree Progress form.
During the 6th and 12th weeks of each semester, progress requests are sent by the academic coordinators to all instructors of each student-athlete. As the instructors return reports of your attendance and academic performance, the reports are copied and forwarded to your coach who will then share the reports with you. Coaches have the option of monitoring your academic progress as often as three times during each semester in addition to the two grade checks by the academic coordinators.
Study Table is conducted on Monday, Tuesday, Wednesday, Thursday, and Sunday from 7:30 p.m. - 9:30 p.m. and Monday through Thursday from 8:00 a.m. – 2:00 p.m. throughout each semester. (Students must attend daytime Study Table in consecutive two-hour time blocks). Coaches may also establish their own Study Tables in addition to the departmental Study Table. Student-athletes who are not required to attend Study Table are welcome to attend. A quiet study environment is guaranteed, and various tutors are available at the evening Study Table to provide immediate assistance. The following are Study Table Attendance Requirements:
Sanctions for unexcused absences from Study Table are determined by each head coach.
Excused absences include, but are not limited to, the following:
In order for student-athletes to qualify for athletic aid for summer school and for aid upon completion of their athletic eligibility, class attendance and study table attendance will be considered.
Tutors are provided for all athletes upon request. Although tutors in general subject areas (math, biological science, physical science, English, etc.) are available at evening Study Table, student-athletes may also request a tutor for specific subject areas, such as design, marketing, accounting, etc. In many cases, the instructor of the course for which a student requests a tutor prefers to work one-on-one with that student. In order to request a tutor, simply stop by the office of an academic coordinator in the Arena. All tutors must be hired by an academic coordinator in order to receive reimbursement. Student-athletes may recommend tutors, but tutors cannot be paid unless first approved by an academic coordinator. Tutors can only help those who attend class regularly and who seek assistance in time for the assistance to make a difference.
Although SIUC permits no special student groups to register early for classes, student-athletes have the opportunity to meet with their academic advisors earlier than the general student body. You will be notified by academic coordinators of the dates for which early academic advisement appointments may be made. You must obtain a form from your coach or an academic coordinator in order to schedule an early appointment with your academic advisor. It is important that you are advised early and register at the earliest possible date to ensure that you get into the proper classes, that your course schedule does not conflict with practices, and that you are in compliance with NCAA regulations.
Students who want assistance in choosing a major and/or a career should see an academic coordinator. The coordinator may then refer the student to a specific person at the University Career Services Center in Woody Hall B204. Professional career counselors can assist students in classifying interests, aptitude, and achievement factors. The career information library can also provide students with materials about career fields, specific job opportunities, and job search techniques.
Student-athletes are encouraged to participate in the Saluki "Extend a Paw" Program. The program is designed to provide community service opportunities in the greater Carbondale area. Examples include: visiting local nursing homes, working at the Special Olympics, and reading books to kindergarten students. Volunteer experiences and placements are coordinated by the Academic Coordinators Office.
A study room (SIUC Arena 118Q), equipped with computers for student-athlete use, is maintained by the Academic Coordinators Office. In addition, several reference books (i.e., dictionaries, writing style manuals, etc.) are available. The Resource Room is open from 8:00 a.m.—4:30 p.m. Monday through Friday, except for holidays when the University is closed. Intercollegiate Athletics also has exclusive use of a computer lab in the Applied Sciences and Arts Building (Room 112A) across the street from the Arena Monday through Thursday from 7:00 p.m. – 9:00 p.m.
The athletic department has two laptop computers with the most recent educational software for student-athlete use. Listed below are the rules for use of laptop computers.
A display case, maintained by the Academic Coordinators Office, is located opposite the training room entrance in the SIUC Arena. Student-athletes and teams are recognized for academic performance (e.g., earning a 3.0 grade point average, being named academic all-conference, highest team grade point average, etc.). In addition, important Athletic Department and/or SIUC information will be posted, such as final exam schedules, pre-advisement dates, workshop dates, etc.
V. ACADEMIC AWARDS
Each semester the men's and women's teams with the highest term grade point averages are recognized. The names of the teams and their gpa's are engraved on plaques in the Arena.
Each year a male and female student-athlete are awarded the Special Recognition Award for extraordinary commitment to their academic responsibilities. Grade point average is not the most important criterion. Dedication to study schedules, tutoring sessions, and appointments with the Academic Coordinators Office are considered. A short biography about the recipients is located in the Academic Coordinators display case.
In order to qualify for an award a student-athlete must have:
The Missouri Valley Conference also awards two $3,000 postgraduate scholarships to one male and one female student-athlete at an MVC institution. The criteria for the award are very similar to the NCAA postgraduate scholarship; however, the student-athlete must have been accepted at a graduate or professional school before he/she may apply for the scholarship.